There are five types of presenters; the keynote speaker, plenary speakers and competing presentation through paper, poster, and short-video presentations.

The keynote and plenary speakers are heads of national government agencies, professionals of national stature. The competing paper presenters will have three forms of delivery; those presenting orally, posters, and audio-video.

Paper presentation:

  • Each presenter will have to prepare preferably not more than ten slides containing one page each for introduction, objectives, and methodology. The rest of the slides will be to discuss the important outputs of the research. The ten slides will most likely run for ten minutes, spending one minute per slide.
  • Make use of high contrast colors, avoid backgrounds that can distract or make it hard to read. Avoid unnecessary animation, figures for aesthetic purposes only. The consistency of texts use (font style and size) will also improve readability. The consistency does not mean one font style and size only; it means if you use the same font style and size for the banner, etc.
  • During the presentation, a technical assistant will be made available to help you prepare your presentation.
  • Be available at least 30 minutes before the session starts on the days of the conference.
  • A laptop is available at the venue. Make sure that the presentations are in a Windows operating system, using preferably a Microsoft PowerPoint. Avoid using non-regular font; this might not be available on the laptop used which will distort your prepared presentation.
  • Presentations should be submitted to the personnel in-charge 15 minutes in advance to your talk. They will be very visible during the conference.
  • Send your file to your email to have a copy just in case your file on your USB got lost/corrupted. Your file must have your name and the title of the presentation to make it easier to locate your presentation file.
  • For better presentations, rehearse it before the conference days. Take note of the available time for you.
  • Try your presentation at the venue to check how it looks so that you can do some corrections before the presentation.

Please see the guidelines below.

 

Poster presentation:

The following are excerpts from the paper Ten Simple Rules of Good Poster Presentation by Erren and Bourne.

  • The poster must have a size of about 30-inch x 45 inches.
  • Define the purpose of your paper. Knowing the purpose will help you decide what to include and not to include.
  • During the conference, make sure that your poster is catchy to attract the readers, more importantly, to attract the evaluator if winning the competition is a target.
  • The title is important and is a good way to sell your work. The title usually is the only thing the conference attendee sees before they reach your poster. The title must let the reader come and visit. Titles must be readable at least 3m from the viewer.
  • Many of the rules in writing a good paper also applies to posters.
  • Layout and Format are critical. Please make sure that your poster does not look like a full paper with so much content. Instead, try to select the most important aspects of your paper and emphasized it in your poster. Avoid being too textual and too visual. Find balance on what you present.
  • Content is Important, but keep it concise. Use appropriate text style and size. Use high-end good quality images or figure to illustrate complex sets of numbers or texts not to impress viewers with complex artistry. Have a clear and obvious set of conclusions, after the abstract; this is where the passersby’s eyes will wander.
  • Posters should have your personality. Since the poster is conventionally dry and impersonal, consider it instead as an extension of your personality. Placing your picture on the poster will help in identifying the author of the paper, just in case someone is interested in you and you are not beside the poster during his/her visit.
  • The impact of a poster happens both during and after the poster session. If you have spent time in preparing your paper poster, do not blow it during the presentation day itself. Work all the audience at once and do not leave visitors waiting for your attention. Make eye contact with every visitor. Make it easy for an attendee to contact you after the conference. Have a copy of your poster on an A4 sized paper with your calling card.

Sample poster:

Please see the guidelines below.

Short Film:

The film should not be longer than 15 minutes and shorter than 5 minutes. Preferably it is 10 minutes. The short video aim is to tell a story using audio-visual format. In making your film/video, make sure you have a script or a storyline to follow. In writing your script take note of the following rules  (https://www.raindance.org/7-rules-for-writing-short-films/):

  • The shorter the better – keep the script between 7-8 pages maximum. Make sure that your film doesn’t look cheap even if the production cost was cheap.
  • Keep the practicalities of writing in mind – Some scene needs time, therefore make sure you take that into consideration in plotting the scene, it might eat up your limited time.
  • Make it visual – Since this is a scientific video, you might be a constraint to be so detailed that it makes the story boring. Though it might help to have an anchor of a sort in the movie, making your presentation more visual makes it better. A film is a visual medium, you have to show it not tell it. A film is about telling stories in pictures, which is the most economical way of telling a story.
  • Find Single Moments – The best short films are often a single moment that is played out, but one that has a story at its heart or a conflict to be resolved.
  • Tell a story – You are making a video to make your point clearer. Re analyzed your research or the case you like to present. What do you like to portray, what is your take-home message? You start from that and draw your storyline.
  • Engage the reader or viewer – Since you have so little time to make an impression, the impact of page 1 of your script is crucial. The first few scenes of your film must be attractive enough to hook your viewer until the end of that 10 minutes play. The ending is also essential as it’s rare to truly feel moved at the end of a short, so work towards a meaningful, satisfying ending.
  • Beware if Cliches when Writing Short Films – The film you are making is a scienced-backed story. You might be enticed to write a literary-piece that you lose the authenticity characteristic of research output.
  • Fade Out

The audio-video format of your paper is intended to make the take-home message easier to digest. Use visuals and audio creatively. Let your film communicate to the audience the message you wanted to convey.

PAPER ENTRY GUIDELINES

  1. Abstracts should have a maximum of 250 words. Identify the paper’s keywords, separated by a semicolon, and include the name(s) and title(s) of the author(s), institutional affiliation(s) and official email address(es) at the bottom of the page.
  2. The accepted papers will be categorized into five strands, namely:
  3. Culture, Poverty and Development
  4. Culture, Science, Research and Innovation
  5. Culture, Health, Business and Economics
  6. Education and Culture
  7. Cultural Characteristics of Developed Communities
  8. Gender Issues in Poverty

BEST PAPER

            Selection for best paper during the 2019 POVCON will be guided by the following guidelines and criteria for judging:

  1. Research must be aligned with the five strands of the conference.
  1. Electronic copies of the completed papers must be submitted online to the official email address of the conference with following contents:
  • Title
  • Author(s) and affiliation
  • Email addresses of author(s)
  • Abstract (250 words)
  • Key words (5)
  • Contents:
  1. Introduction
  2. Objectives of the study
  • Methodology
  1. Results and Discussions
  2. Conclusions and Recommendations
  3. References (APA 6th edition)
  1. The papers will be judged based on the soundness of their content. The entries will be shortlisted for pre-judging. The judges will identify the best papers per strand, which will then qualify for the final judging. The resulting qualifiers will be judged as 1st, 2nd, and 3rd
  1. Best papers should earn at least 85% in order to qualify for the award.
  2. The decision of the panel of judges shall be final and unappealable. The rating sheets are considered personal notes of the panel of Judges and shall not be given to any contestant or requesting party.
  3. Judging shall be based on the following criteria:

CRITERIA/CATEGORY

RESEARCH

DEV’T

BASIC

SOCIO-ECON

APPLIED

 

Originality of the problem being investigated

25%

      

Significance of the findings

20%

      

Generation of new knowledge or innovativeness

  

40%

10%

  

Methodology  (adequacy and innovativeness)

30%

35%

20%

25%

Potential socio-economic impacts

  

–

25%

30%

Potential  environmental impacts

    

20%

20%

Presentation (written and oral)

15%

15%

15%

15%

Poster Presentation

10%

10%

10%

10%

TOTAL

100%

100%

100%

100%

 

BEST PAPER PRESENTER

  1. Presenters are given a maximum of 10 minutes to present their papers in their identified strand during the parallel sessions. After 5 presentations, Q&A will commence.
  1. For papers with multiple authors, only one author is allowed to present and answer during the Q&A. However, as long as the co-author(s) have registered for and attended the conference, they will still be provided the necessary certificates of presentation.
  1. While the secretariat accepts presentations ahead of schedule, Presenters are primarily responsible for their own presentations.
  1. The best paper presenters will be chosen from each strand.
  2. Best paper presenter should earn at least 85% in order to qualify for the award.
  3. The decision of the panel of judges shall be final and unappealable. The rating sheets are considered personal notes of the panel of Judges and shall not be given to any contestant or requesting party.
  4. Judging shall be based on the following criteria:

CRITERIA/CATEGORY

RESEARCH

DEV’T

BASIC

SOCIO-ECON

APPLIED

 

Originality of the problem being investigated

25%

      

Significance of the findings

20%

      

Generation of new knowledge or innovativeness

  

40%

10%

  

Methodology  (adequacy and innovativeness)

30%

35%

20%

25%

Potential socio-economic impacts

  

–

25%

30%

Potential  environmental impacts

    

20%

20%

Presentation (written and oral)

15%

15%

15%

15%

Poster Presentation

10%

10%

10%

10%

TOTAL

100%

100%

100%

100%

 BEST POSTER

Three (3) Best Posters (1st, 2nd, & 3rd places) will be chosen across stands.

  1. Technical poster should be prepared following the prescribed format:
  2. The researcher(s) should be present during the poster session to answer clarifications and questions of the evaluators.
  3. The posters should be mounted in the designated area before the ribbon-cutting ceremony, otherwise it shall be disqualified from the contest.
  1. Best poster should earn at least 85% in order to qualify for the award.
  2. The decision of the panel of judges shall be final and unappealable. The rating sheets are considered personal notes of the panel of Judges and shall not be given to any contestant or requesting party.
  3. Identified panel of judges shall evaluate all entries using the following criteria:

1. Clarity of Message

40 Points

a.    Simplicity of language used (technical terms translated into or accompanied with common terms, words or names)

(10 pts)

b.    Understandability of message

(30 pts)

1. Results of project/service

30 points

2. Visual Impact

30 pts

a.    Color harmony

(5%)

b.    Readability of prints

(5%)

c.    Lay-out

(10%)

d.    Overall visual appeal

(10%)

Total

100             points

BEST VIDEO DOCUMENTARY

 One (1) Best Video Documentary will be chosen from all the entries.

  1. A five-minute video documentary should be prepared following the prescribed format:
  2. The researcher(s) should be present during the video presentation to answer clarifications and questions of the evaluators.
  3. Best Video Documentary should earn at least 85% in order to qualify for the award.
  1. The decision of the panel of judges shall be final and unappealable. The rating sheets are considered personal notes of the panel of Judges and shall not be given to any contestant or requesting party.
  1. The identified panel of judges shall evaluate all entries using the following criteria:

 

1. Creativity/Originality

30 Points

Entries must be the researcher’s own work, the researcher’s own words, and may include personal experiences and thoughtful observations.  Videos must reflect that the researcher has carefully examined and thought about the theme

Entries must be based on research findings of the author or from others with citation, preferably with some original contribution from the authors.

  

2. Message Content

50 points

-Does the researcher apply/address the theme of the conference?

-Is the video relevant

-How compelling the video

-Is the video presented in a logical sequence

 

3. Technical Organization

20 pts

How will the video produce in regards o continuity,0020timing, camera operation, sound quality, editing and adherence to time limit of 5 minutes

  
Total 100  points