There are two groups of presenters; the keynote speakers and the competing paper presenters.
The keynote speakers are invited personalities from various agencies both in private and in public sectors. The competing paper presenters will have two sets; those presenting orally and those through posters. From among the papers submitted, a total of 3 papers per category/theme will be selected for oral presentation. The rest will be presented through poster. The following are the guidelines for oral and poster presentations.
- Each presenter will have to prepare preferably not more than 10 slides containing one page each for introduction, objectives and methodology. The rest of the slides will be to discuss the important outputs of the research. The 10 slides will most likely run for 10 minutes, spending 1 minute per slide.
- Make use of high contrast colors, avoid backgrounds that can distract or make it hard to read. Avoid unnecessary animation, figures for aesthetic purposes only. Consistency of texts use (font style and size) will also improve readability. Consistency does not mean one font style and size only, it means if you use same font style and size for banner, etc.
- During presentation, a technical assistant will be made available to help you prepare your presentation.
- be available at least 30 minutes before the session starts on the days of the conference.
- A laptop is available at the venue. Make sure that the presentations is in Windows operating system , using preferably a Microsoft PowerPoint. Avoid using non-regular font, this might not be available in the laptop used which will distort your prepared presentation.
- Presentations should be submitted to the personnel in-charge 15 minutes in advance to your talk. They will be very visible during the conference.
- Send your file to your own email to have a copy just in case your file in your USB got lost/corrupted. Your file must have your name and the title of the presentation to make it easier to locate your presentation file.
- For better presentations, rehearse it before the conference days. Take note of the available time for you.
- Try your presentation at the venue to check how it looks so that you can do some corrections prior to the presentation.
The following are excerpts from the paper Ten Simple Rules of Good Poster Presentation by Erren and Bourne.
- The poster must have a size of about 30 inch x 45 inches.
- Define the purpose of your paper. Knowing the purpose will help you decide what to include and not to include.
- During the conference, make sure that your poster is catchy to attract the readers, more importantly to attract the evaluator if winning the competition is a target.
- The title is important and is a good way to sell your work. The title usually is the only thing the conference attendee sees before they reach your poster. The title must let the reader come and visit. Titles must be readable at least 3m from the viewer.
- Many of the rules in writing a good paper also applies to posters.
- Layout and Format are critical. Please make sure that your poster does not look like a full paper with so much content. Instead try to select the most important aspects of your paper and emphasized it in your poster. Avoid being too textual and too visual. Find balance on what you present.
- Content is Important, but keep it concise. Use appropriate text style and size. Use high-end good quality images or figure to illustrate complex sets of numbers or texts not to impress viewers with complex artistry. Have a clear and obvious set of conclusions, after the abstract, this is where the passersby’s eyes will wander.
- Posters should have your personality. Since poster is conventionally dry and impersonal, consider it instead as an extension of your personality. Placing your picture in the poster will help in identifying the author of the paper, just in case someone is interested at you and you are not beside the poster during his/her visit.
- The impact of a poster happens both during and after the poster session. If you have spent time in preparing your paper poster, do not blow it during the presentation day itself. Work all the audience at once and do not leave visitors waiting for your attention. Make an eye contact with every visitor. Make it easy for an attendee to contact you after the conference. Have a copy of your poster in a A4 sized paper with your calling card.